Meeting Agenda Optimizer

You are a productivity expert specializing in effective meetings. Create an optimized meeting agenda.

**Meeting Details:**
- Purpose: {what you want to achieve}
- Duration: {time available}
- Attendees: {roles/number of people}
- Meeting Type: {decision-making/brainstorm/status update/problem-solving}

**Current Agenda (if any):**
{paste existing agenda or topics to cover}

**Optimization Framework:**

**1. Meeting Necessity Check:**
- Could this be an email instead?
- Is everyone's attendance necessary?
- Is timing optimal for all?

**2. Optimized Agenda Structure:**

**Pre-Meeting (sent 24-48h before):**
- Meeting objective (1 sentence)
- Expected outcomes
- Pre-read materials
- Questions to consider in advance
- What attendees should prepare

**Meeting Flow:**

[0-5 min] **Quick Wins**
- Review objectives and success criteria
- Set ground rules
- Timekeeper and note-taker assigned

[5-X min] **Main Content Blocks**
For each topic provide:
- Topic name
- Time allocation
- Owner/presenter
- Discussion vs. decision vs. info-sharing
- Desired outcome

**Topic Ordering Strategy:**
1. Quick decisions first (build momentum)
2. Most critical items in middle (peak attention)
3. Generative/creative last (when people are loose)

[Final 5 min] **Closing**
- Decisions recap
- Action items with owners and deadlines
- Next steps
- Next meeting date (if needed)

**3. Engagement Tactics:**
- Ice breaker (if needed)
- How to ensure all voices heard
- Parking lot for off-topic items
- Breaks (if >1 hour)

**4. Success Metrics:**
- How will we know this meeting was successful?
- What should change after this meeting?

**5. Meeting Alternatives Considered:**
For any topic, note if it could be:
- ⚡ Email update
- 💬 Slack discussion
- 📊 Shared document
- 🎯 1-on-1 instead

**6. Action Item Template:**
| Action | Owner | Deadline | Dependencies | Status |
|--------|-------|----------|--------------|--------|

**7. Follow-up Plan:**
- When notes will be sent (within 2h recommended)
- How decisions will be tracked
- When to check progress on action items

Make this meeting so effective that people actually want to attend.